18-Person Crew, One Platform: How EverFocus Got Paid 2 Weeks Faster

"With KlientHQ I spend less time chasing invoices and more time on the job."

Steve Singh, Owner, EverFocus Construction
Queens, New York

Steve Singh runs EverFocus Construction, an 18-person general contracting and renovation crew in Queens. The work was never the problem. The paperwork was. Payroll, scheduling, and invoicing all lived in different tools, and none of them talked to each other.

The problem: three tools, one Saturday morning ritual

To figure out how many hours each tech had worked, Steve had to pull up the schedule, cross-check it against the week's job activity, and run the math by hand. That happened every Saturday morning, about four hours of spreadsheet work before he could even think about running payroll.

Invoicing had the same gap. Nothing followed up on its own, so if a client sat on a bill, it was on Steve to remember, to notice, and to chase it down personally. On top of that, the platform doing the scheduling and booking wasn't cheap, and it still didn't connect any of these pieces together.

The switch

Steve moved EverFocus to KlientHQ. Scheduling, job activity, and invoicing now run in one place instead of three, so hours roll up on their own instead of getting reconstructed by hand every weekend.

"I didn't want a calculator and three open tabs. I wanted a tool that did the math for me, automatically."
Steve Singh, Owner, EverFocus Construction

The feature his crew leans on most is digital contract signing. Clients sign off before a job starts, so every project kicks off on the same page, with no back-and-forth to sort out later.

The results

Payment reminders now go out on their own, and EverFocus gets paid about two weeks faster than before. Saturday mornings changed too: the four hours Steve used to spend reconstructing payroll by hand are back, every week, without him touching a spreadsheet.

On the software side, moving to KlientHQ Plus saves EverFocus roughly $1,300 a year compared to the previous platform, without giving up any of the features that platform had.

"With KlientHQ I spend less time chasing invoices and more time on the job. The reminders go out automatically, so I get paid weeks faster than I used to."
Steve Singh, Owner, EverFocus Construction

The numbers

The four hours a week Steve gets back is shown as time, not a dollar figure. The $1,300 a year is a software cost comparison only, separate from the time saved.